How to schedule a video conference on TrueConf

Dimitry Zuykov
February 28, 2019
Dimitry Zuykov

You can schedule TrueConf video conferences in several ways: in TrueConf Server control panel, in client applications scheduler, or via API. Let’s have a closer look at each of the ways to schedule a conference.

Benefits of conference scheduling

  •  Virtual rooms for weekly meetings and non-recurring events with a definite set of participants.
  •  Conference templates for regular conferences.
  •  Share conference ID and URL with other conference participants for one-click access via browser.
  •  Send automatic email invitations to the participants thanks to the SMTP server integration. Your meetings can be imported to Google or any other calendar that supports .ics files (e.g. Microsoft Outlook).
  •  Participants are automatically invited to join the conference at the given time.
  •  Participants who failed to join the conference upon its start may be re-invited by server administrator from TrueConf Server control panel or by regular users from their client application scheduler.
  •  Meetings can be held bypassing the server with UDP Multicast technology.
  •  Meetings can be streamed to popular services (e.g. YouTube, Facebook, etc.).

Who can schedule a video meeting on TrueConf Server

Video conferences can be scheduled:

  •  by the administrator from TrueConf Server control panel;
  •  by regular users from TrueConf client applications scheduler.

Finally, you can automate the scheduling process with TrueConf Server API.

How to schedule a video meeting

For administrators

Server administrator can schedule video conferences in the Group Conferences section in TrueConf Server control panel.

You can learn how to create public web conferences in this article.

Create conference TrueConf

How to Schedule a Role-Based Conference in TrueConf Server Control Panel?

On the conference creation page, click Role-Based in Conference Mode section and choose the number of speakers for the conference.

Follow the general conference setup guidelines from TrueConf Server documentation.

For users

To open the conference scheduler, press the calendar button in the How to schedule a video conference on TrueConf 1 Conference Manager tab in TrueConf client application. Here you can schedule a conference for the set time and date.

The alternative way to access the scheduling menu is to open TrueConf client application and click on the Conference Scheduling.

How to schedule video meetings via TrueConf Server API

Third-party developers can use the TrueConf Server API  Conferences method to schedule conferences. Below you can find cURL request example for creating symmetric video conference "type":0 for two users"max_participants": 2:


"start_time" is a video conference start date in UNIX timestamp format;

"duration" is video conference running time in seconds.

You can learn more about TrueConf Server operation via API in our knowledge base.

Still have questions? Please contact our support team directly via online chat.

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