GITEX Global 2024 on October 14 — 18 in Dubai

Virtual Meeting

The course of the online meeting is entirely under your control! Host video conferences in a special mode where participants see and hear only the speakers appointed by the moderator.

Virtual Meeting

Conferences in 4K

Organize online classes in 4K resolution for up to 1500 participants without time limits, and pin the necessary speakers in the layout according to the event's progression.

Conferences in 4K

Collaboration Tools

Communicate in the conference chat with other participants, share images, presentations, videos, and documents, remotely control your desktop, and record online meetings.

Collaboration Tools

AI-based Features

Enjoy advanced communication capabilities: participate in video meetings even with external noise, blur, replace and brand the background, and convert conference recordings into detailed transcripts.

Smart Noise Suppression

Blurring and replacing the background

Transcription of the Meetings

Communication Security

Work in a closed network without an internet connection, data encryption, and full control over communications.

Communication Security

Meeting Scheduler

Schedule video meetings in advance — set the date, time, duration, and regular schedule for conferences.

Meeting Scheduler

Advantages and Disadvantages of Hosting Virtual Meetings

Advantages

Access to More Customers

Connect with customers, teams, and partners before, during, and after meetings through personal and group chats.

Efficient Remote Sessions

Share the desktop or windows of individual applications, videos, music and other files.

Greater Flexibility

Work on multiple devices simultaneously, staying connected with colleagues even during business trips.

Lower Cost and Effort

Users save significant money by purchasing the server solution only once.

Disadvantages

Technical Issues

Regardless of the chosen video conferencing software, technical problems may occasionally arise. This may be due to both hardware problems and human error: not all employees quickly adapt to new software solutions.

Involvement of Participants

Virtual meetings can be challenging, as it's often difficult to keep everyone focused and engaged, regardless of their location. In such circumstances, it is much easier to remain passive during a video meeting, especially when there are many participants.

Work on Any Device

Work on Any Device

Accept calls and participate in conferences on any device, maintaining the continuity of communication!

Learn more

Video Conference Streaming

Expand your audience to millions of viewers by streaming video conferences to platforms or CDN services using the RTSP protocol!

Video Conference Streaming

Take your team's productivity to a new level!

FAQ

What is the maximum number of participants in a virtual meeting?

With TrueConf Server, you can run virtual meetings for up to 1,500 participants.

With TrueConf Online — 120 participants.

Can I schedule and hold virtual meetings if I’m using TrueConf Server Free?

Yes, you can run virtual meetings for up to 50 participants with TrueConf Server Free.

Can I join a virtual meeting from my browser?

With TrueConf Server, you can join any meeting either from your client application or from your browser. Please read our guide on how to join web meetings to learn more.

What roles are available in TrueConf virtual meetings?

If you're organizing a virtual meeting with multiple attendees, you may want to assign roles to each participant to determine who can do what in the conference. There are four available roles:

Owner: the person who is organizing the meeting.

Moderator: a person assigned by the conference owner to manage the meeting.

Presenter: a meeting participant who is sharing their audio, video and content. Presenters are assigned by the conference owner or moderators.

Attendee: a meeting participant who the meeting information is being presented to. Attendees cannot be seen or heard by other participants; they can engage in the meeting using chat, reactions, or push-to-talk.

Why would I make someone else a moderator in my meeting?

Moderators are responsible for managing the meeting, e.g. enabling/disabling audio/video devices or changing participants’ roles. Moderators can take control over the meeting while the conference owner is busy.

How do I change my role to presenter?

Just send a corresponding request to the moderator of the meeting.

How do I change a video layout for all meeting participants?

Go to the advanced meeting management and set common or individual video layouts in real time. This option is currently available for conference owners.

How do I control participants' audio and video devices?

The conference owner or moderators can enable/disable participants’ cameras and microphones in the contact’s context menu. Advanced device configuration is available in the advanced meeting management section.

Can I invite SIP/H.323 room systems to join my meeting?

Yes, if you are using TrueConf Server. You can invite SIP/H.323 endpoints to virtual meetings as well as to connect to IP cameras (RTSP).

Can I schedule a virtual meeting?

Yes. TrueConf Server administrators can schedule meetings in the TrueConf Server control panel, while TrueConf users can schedule meetings both on the guest page and in their client applications. You can learn more on how to schedule your meetings in our guide.

How can I lock my meeting?

When scheduling a private meeting, go to the advanced settings and uncheck Enable uninvited users to join the conference. Only invited participants will be able to join your meeting.

What’s an online meeting?

Online meetings allow people to keep in touch with their family, friends and colleagues while staying in different locations. To hold an online meeting, you need a PC or mobile device connected to the Internet. Plus, you’ll need to install a video conferencing solution (the choice of software will depend on your needs). In addition to one-on-one and group meetings, video conferencing solutions offer multiple collaboration tools e.g., slideshow, screen sharing, instant messaging, video recording, and remote desktop control.

Why are online meetings important now?

Online meetings help to improve teamwork in organizations, increase employee productivity, and save travel costs. During online conferences, users can change video layouts, mute/unmute their microphones or turn their cameras on and off. Besides, they can blur their video background or set a virtual one. All these features can make interactions more private and comfortable.

Are online meetings free?

TrueConf Server Free provides unlimited 4K video calls and group conferences for organizations of any size. It will allow you to host meetings for up to 12 participants and use plenty of collaboration tools on any convenient device. You can get a lifetime free license for this solution, but the license has to be renewed once in a year. Check out this page to learn more about TrueConf Server Free.

How do I start an online meeting?

TrueConf users can schedule meetings in advance or create them on the fly in their client applications. Please read this guide for more details.

Why do we need virtual meetings?

 1. Flexibility: practical meetings allow people to connect from anywhere, at any time, which can be especially valuable for remote control teams or individuals who are often on the go.

 2. Cost savings: Virtual meetings winnow out the need for travel and associated expenses, which can result in significant cost savings for organizations.

 3. Increased efficiency: Virtual meetings can be more efficient than in-person meetings because they eliminate the clock and logistics associated with travel, and can be scheduled more chop-chop and easily.

 4. Improved collaboration: practical meetings can bring together individuals from different locations and time zones, ultimately leading to increased collaborationism and creativity.

 5. Virtual meetings can help employees achieve a meliorate work-life balance by providing more flexibility and allowing them to balance process and personal commitments.

 6. Environmental benefits: realistic meetings reduce carbon emissions associated with travel, making them a more property option.

What are the types of virtual meetings?

 1. Teleconference - This is a practical meeting between two or more people in different locations, conducted exploitation telecommunications undefined such as phone calls and messaging applications.

 2. Video recording Conference - A video recording undefined is a typewrite of virtual meeting in which participants undefined through specialized video conferencing platforms victimization their computers or mobile devices.

 3. Web Conference - A web conference is synonymous to a video conference, with the only difference organism that participants do not always see each other. They are conducted through and through specialised web applications and can be audio or text-based.

 4. Online meetings - realistic events are online versions of in-person sales events. They put up take the form of practical presentations, live product demonstrations, Q&A sessions with product developers, and other similar events.

How can I prepare for a online meeting?

 1. Test your equipment: Make certainly your computer, camera, microphone, and internet connection are all workings properly earlier the meeting.

 2. Find a quiet locating where you won't be interrupted or distracted during the meeting.

 3. Dress professionally as you would for an in-person meeting. Avoid wearing bright colors, patterns, or jewelry that may be distracting on camera.

 4. Prepare your workspace: Make sure your workspace is clean and organized. transfer any clutter or distractions that may be visible on camera.

 5. Create an agenda: produce an agenda for the meeting and share it with whol participants in advance. This will help everyone stay on track and ensure that all noteworthy topics are covered.

 6. Practice good video conferencing etiquette: Mute your microphone when you're not speaking, avoid multitasking, and maintain eyeball adjoin with the camera.

 7. Consider using virtual backgrounds: If your workspace is not proper for the meeting, consider using a virtual background to produce a professional and distraction-free environment.

By following these training tips, you can ensure that your practical meeting runs smoothly and effectively.

What are some icebreakers for online meetings?

 1. Two truths and a lie: Each player shares three statements about themselves, two of which are true and one that is false. The other participants have to guess which statement is the lie.

 2. Realistic scavenger hunt: Participants are given a list of items to witness in their homes or offices, and they have to find as many items as latent within a typeset amount of time. This can be a playfulness way to have people up and moving during the practical meeting.

 3. Virtual backgrounds: further participants to use fun or interesting practical backgrounds during the meeting and have them share wherefore they chose that background.

 4. Word association: pick out a word relevant to the coming together subject and have participants share the first thing that comes to take care when they try the word.

 5. Ne'er have I ever: Participants take turns sharing something they've ne'er done or experienced, and anyone who has done it has to take a sip of their drink. This can be a playfulness way to get to know each other better.

 6. Picture sharing: expect participants to partake in a photo of something that represents their personality or interests. This can be an excellent way to learn more nigh each other and witness common interests.