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Virtual meeting

Virtual meeting is a perfect video conferencing mode for organizing briefings, board meetings, town hall meetings, and webinars.

Virtual meeting
Up to 36 presenters on screen

Up to 36 presenters on screen

Present and interact with audience in real time.

Up to 1,500 attendees

Up to 1,500 attendees

Push to talk, ask questions, vote, or request to become a speaker.

Advanced host controls

Advanced host controls

Change meeting roles and control participants’ devices in real time.

Meeting recording

Meeting recording

Capture your meetings for future playback and sharing.

Flexible scheduling

Flexible scheduling

Be prepared: schedule your meeting beforehand and invite participants via email.

Device-agnostic

Device-agnostic

Join from any computer, mobile device, browser or video-enabled room.

Types of virtual meetings

Video conferencing is a visual communication session between two or more users regardless of their location, featuring audio and video content transmission in real time.

Team collaboration

Audio conferencing is a technology that allows people to have a conversation with each other over the phone. They are not face-to-face, but they can hear and be heard by the other person.

Audio Conferencing

Web Conference is a real-time online event based on audio or video communication with essential content sharing t.i. presentation slides. The entrance point is always a web browser and a link to an event.

Web Conferencing

Thanks to screen sharing, you can show a presentation or collaborate on a document in one click. Choose to demonstrate your whole screen, individual windows, or a specific browser tab so others see exactly what you want.

Screen sharing

Advantages and disadvantages of conducting virtual meetings

Advantages

Lower cost and effort

Lower cost and effort

Record conference to refresh the details of the earlier discussion at any time. Share video conference recordings with colleagues to keep them well-informed.

Access to more customers

Access to more customers

Sign in to your account on multiple devices simultaneously. Your chat and call history is automatically synced on every platform you are using.

Greater flexibility

Greater flexibility

Connect with teams before, during, and after meetings in personal and group chats.

Efficient remote sessions

Efficient remote sessions

Demonstrate slides, photos, drawings, diagrams, documents and PDF files to remote participants with TrueConf slide show feature.

Disadvantages

Technical Issues

Technical Issues

No matter what video conferencing software or collaboration tools you use, you’ll probably experience some kind of technical issue once in a while. Your Internet connection might cut out, puppies chew through cables ... Plus, not all your team members will be familiar with video conferencing and might need some help getting set up.

Keeping participants engaged

Keeping participants engaged

Challenge of virtual meetings is that it can be a challenge to keep everyone focused and engaged. Even though everyone can see each other, they’re still in different rooms and behind a screen. This means that it’s much easier to be passive than with in-person meetings, especially when there are lots of participants.

Smart Video Layouts

Meeting participants can customize video layout the way they prefer: drag and drop video windows across one or multiple screens, enlarge active speakers automatically or manually, and more.

Advanced Meeting Controls

Manage participants’ AV devices, assign roles to meeting attendees, change video layouts, and control the ongoing event progress on the fly or in real-time meeting manager remotely.

Reactions and Polling

Participate in polls and use reactions to leave instant feedback on topics discussed.

Virtual meeting
Take your virtual presentation to the next level

Take your virtual presentation to the next level

Presenters can use multiple collaboration tools to get their message to the audience.

Keep your audience engaged

Keep your audience engaged

Your attendees will always follow the meeting agenda thanks to TrueConf interactive tools:

  • Chat: Ask questions and exchange ideas in personal and group chats.
  • Push-to-talk: Talk whenever you need with short audio remarks.
  • Polls and attendee-raise hand: Take polls, vote or raise your hand to express your opinion.
  • Become a presenter: Ask moderator to promote you to a speaker to share audio, video and content with others.

Industry’s best encryption

All signaling data and client-server connections secured with the latest version of TLS 1.3

All signaling data and client-server connections secured with the latest version of TLS 1.3

Media data encryption with AES-256, SRTP or H.235 depending on the network protocol

Media data encryption with AES-256, SRTP or H.235 depending on the network protocol

A single 4307 TCP port used for transmitting media and signal data between TrueConf Server and client apps, making it extremely easy for network admins to control and secure traffic

A single 4307 TCP port used for transmitting media and signal data between TrueConf Server and client apps, making it extremely easy for network admins to control and secure traffic

Efficient and customized version of VP8 video codec with additional SVC support used for communication between client apps

Efficient and customized version of VP8 video codec with additional SVC support used for communication between client apps

Additional on-demand end-to-end encryption using VPN gateways

Additional on-demand end-to-end encryption using VPN gateways

Real-time meeting management

Real-time meeting management

With TrueConf, moderators can quickly and effectively manage your meeting remotely. Control attendees’ cameras and microphones, promote attendees to speakers and vice versa, set global and individual video layouts, or lock layouts for all meeting participants to keep them focused on the agenda.

Lock your meeting

Lock your meeting

Thanks to advanced host controls, you can keep uninvited participants out of your meetings. Meeting lock helps keep your conferences secure by making sure no extra participants can join — even if they are authorized users.

How to choose the best virtual meeting platform

There are many factors to consider when choosing a virtual meeting platform that meets all your business requirements. Whether your team only needs to connect over audio or wants to collaborate in real time using screen sharing, business needs should guide your choice of virtual meeting software.

How to choose the best virtual meeting platform

User friendly

Select a virtual meeting software that's beginner-friendly and easy to use for everyone. Connecting and collaborating over virtual conferencing platform should be as simple as speaking in person.

Comprehensive platform

Choose a virtual meeting software that accommodates all your online meeting needs, including video conferencing, screen sharing, or webinar hosting. It's better to choose one platform that supports different types of meeting instead of having to juggle separate, disconnected platforms for each one.

High value, low cost

When it comes to virtual meeting software, there is no single price that suits all businesses. As pricing entirely depends on your business requirements, it's advisable to choose a platform with a flexible pricing structure so that you subscribe only to your requirements.

Lifelike Video Calling Experience

We know the details matter and the little things can make all the difference. With a frame rate of 60 fps, TrueConf delivers a truly lifelike experience and makes your employees feel like they’re in the same room, even separated by thousands of miles.

Get started with enterprise video conferencing system!

Get started with enterprise video conferencing system!

FAQ

What is the maximum number of participants in a virtual meeting?

With TrueConf Server, you can run virtual meetings for up to 1,500 participants.

With TrueConf Online — 120 participants.

Can I schedule and hold virtual meetings if I’m using TrueConf Server Free?

Yes, you can run virtual meetings for up to 50 participants with TrueConf Server Free.

Can I join a virtual meeting from my browser?

With TrueConf Server, you can join any meeting either from your client application or from your browser. Please read our guide on how to join web meetings to learn more.

What roles are available in TrueConf virtual meetings?

If you're organizing a virtual meeting with multiple attendees, you may want to assign roles to each participant to determine who can do what in the conference. There are four available roles:

Owner: the person who is organizing the meeting.

Moderator: a person assigned by the conference owner to manage the meeting.

Presenter: a meeting participant who is sharing their audio, video and content. Presenters are assigned by the conference owner or moderators.

Attendee: a meeting participant who the meeting information is being presented to. Attendees cannot be seen or heard by other participants; they can engage in the meeting using chat, reactions, or push-to-talk.

Why would I make someone else a moderator in my meeting?

Moderators are responsible for managing the meeting, e.g. enabling/disabling audio/video devices or changing participants’ roles. Moderators can take control over the meeting while the conference owner is busy.

How do I change my role to presenter?

Just send a corresponding request to the moderator of the meeting.

How do I change a video layout for all meeting participants?

Go to the advanced meeting management and set common or individual video layouts in real time. This option is currently available for conference owners.

How do I control participants' audio and video devices?

The conference owner or moderators can enable/disable participants’ cameras and microphones in the contact’s context menu. Advanced device configuration is available in the advanced meeting management section.

Can I invite SIP/H.323 room systems to join my meeting?

Yes, if you are using TrueConf Server. You can invite SIP/H.323 endpoints to virtual meetings as well as to connect to IP cameras (RTSP).

Can I schedule a virtual meeting?

Yes. TrueConf Server administrators can schedule meetings in the TrueConf Server control panel, while TrueConf users can schedule meetings both on the guest page and in their client applications. You can learn more on how to schedule your meetings in our guide.

How can I lock my meeting?

When scheduling a private meeting, go to the advanced settings and uncheck Enable uninvited users to join the conference. Only invited participants will be able to join your meeting.

What’s an online meeting?

Online meetings allow people to keep in touch with their family, friends and colleagues while staying in different locations. To hold an online meeting, you need a PC or mobile device connected to the Internet. Plus, you’ll need to install a video conferencing solution (the choice of software will depend on your needs). In addition to one-on-one and group meetings, video conferencing solutions offer multiple collaboration tools e.g., slideshow, screen sharing, instant messaging, video recording, and remote desktop control.

Why are online meetings important now?

Online meetings help to improve teamwork in organizations, increase employee productivity, and save travel costs. During online conferences, users can change video layouts, mute/unmute their microphones or turn their cameras on and off. Besides, they can blur their video background or set a virtual one. All these features can make interactions more private and comfortable.

Are online meetings free?

TrueConf Server Free provides unlimited 4K video calls and group conferences for organizations of any size. It will allow you to host meetings for up to 12 participants and use plenty of collaboration tools on any convenient device. You can get a lifetime free license for this solution, but the license has to be renewed once in a year. Check out this page to learn more about TrueConf Server Free.

How do I start an online meeting?

TrueConf users can schedule meetings in advance or create them on the fly in their client applications. Please read this guide for more details.

Why do we need virtual meetings?

 1. Flexibility: practical meetings allow people to connect from anywhere, at any time, which can be especially valuable for remote control teams or individuals who are often on the go.

 2. Cost savings: Virtual meetings winnow out the need for travel and associated expenses, which can result in significant cost savings for organizations.

 3. Increased efficiency: Virtual meetings can be more efficient than in-person meetings because they eliminate the clock and logistics associated with travel, and can be scheduled more chop-chop and easily.

 4. Improved collaboration: practical meetings can bring together individuals from different locations and time zones, ultimately leading to increased collaborationism and creativity.

 5. Virtual meetings can help employees achieve a meliorate work-life balance by providing more flexibility and allowing them to balance process and personal commitments.

 6. Environmental benefits: realistic meetings reduce carbon emissions associated with travel, making them a more property option.

What are the types of virtual meetings?

 1. Teleconference - This is a practical meeting between two or more people in different locations, conducted exploitation telecommunications undefined such as phone calls and messaging applications.

 2. Video recording Conference - A video recording undefined is a typewrite of virtual meeting in which participants undefined through specialized video conferencing platforms victimization their computers or mobile devices.

 3. Web Conference - A web conference is synonymous to a video conference, with the only difference organism that participants do not always see each other. They are conducted through and through specialised web applications and can be audio or text-based.

 4. Online meetings - realistic events are online versions of in-person sales events. They put up take the form of practical presentations, live product demonstrations, Q&A sessions with product developers, and other similar events.

How can I prepare for a online meeting?

 1. Test your equipment: Make certainly your computer, camera, microphone, and internet connection are all workings properly earlier the meeting.

 2. Find a quiet locating where you won't be interrupted or distracted during the meeting.

 3. Dress professionally as you would for an in-person meeting. Avoid wearing bright colors, patterns, or jewelry that may be distracting on camera.

 4. Prepare your workspace: Make sure your workspace is clean and organized. transfer any clutter or distractions that may be visible on camera.

 5. Create an agenda: produce an agenda for the meeting and share it with whol participants in advance. This will help everyone stay on track and ensure that all noteworthy topics are covered.

 6. Practice good video conferencing etiquette: Mute your microphone when you're not speaking, avoid multitasking, and maintain eyeball adjoin with the camera.

 7. Consider using virtual backgrounds: If your workspace is not proper for the meeting, consider using a virtual background to produce a professional and distraction-free environment.

By following these training tips, you can ensure that your practical meeting runs smoothly and effectively.

What are some icebreakers for online meetings?

 1. Two truths and a lie: Each player shares three statements about themselves, two of which are true and one that is false. The other participants have to guess which statement is the lie.

 2. Realistic scavenger hunt: Participants are given a list of items to witness in their homes or offices, and they have to find as many items as latent within a typeset amount of time. This can be a playfulness way to have people up and moving during the practical meeting.

 3. Virtual backgrounds: further participants to use fun or interesting practical backgrounds during the meeting and have them share wherefore they chose that background.

 4. Word association: pick out a word relevant to the coming together subject and have participants share the first thing that comes to take care when they try the word.

 5. Ne'er have I ever: Participants take turns sharing something they've ne'er done or experienced, and anyone who has done it has to take a sip of their drink. This can be a playfulness way to get to know each other better.

 6. Picture sharing: expect participants to partake in a photo of something that represents their personality or interests. This can be an excellent way to learn more nigh each other and witness common interests.