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10 Team Communication Tools For Businesses In 2022

January 19, 2022
Alina Krukova

Alina Krukova

Categories: Reviews

Communication Tools For BusinessesIn the realities of 2022, having a standalone office infrastructure that allows your employees to work remotely and your business to continue to function successfully has become a necessity.

Among today’s wide range of tools for effective corporate communication, it is extremely difficult to find exactly the one that would fully meet all the needs of your company.

What are communication tools?

Communication tools are the tools and technologies used to connect with distant people using different channels.

Your company probably makes use of some communications solutions such as email, instant messaging or video conferencing. But there are many other products for communication that can help you make effective use of your time and improve collaboration in your organization.

Communication Tools For Businesses - Statistics

Top Communication Tools

Today, there are a variety of tools that can be used to maximize the efficiency of a business. These tools generally fall into five categories:

  1. Video and Web Conferencing
  2. Messaging Tools
  3. Task Management Software,
  4. Online Calendar Apps
  5. File sharing applications.

Whether you’re looking for a better way to communicate with clients, team members or your boss, the right tool can help you stay on top of your tasks, improve your productivity and even find new business opportunities. Here are 10 business communication tools that you can get started with today!

1.Video and Web Conferencing (External communication tools)

Zoom

Video and Web Conferencing Communication Tools Zoom

The upsides: Zoom is a well-known solution for video meetings. This service supports up to 1,000 participants and allows you to pre-plan calls, share documents and record your calls.

The drawbacks: The max resolution of your video meetings for ordinary users is HD only. In addition, Zoom has some serious security problems (e.g. zoomboming, sharing your data with third parties, failure to introduce end-to-end encryption and more).

Pricing: In the free version, users can enjoy group conferences of up to 40 minutes with up to 100 participants. Paid, unlimited plans start at $14.99 per month per host and allows unlimited conferences.

TrueConf

Video and Web Conferencing Communication Tools TrueConf

The upsides: TrueConf is a unified communications platform that helps businesses collaborate with their teams and host 4K online meetings with up to 1,000 participants. During video calls you can use multiple collaboration tools, such as remote desktop control, slideshow and screen sharing, conference recording, exchange files and text messages. This self-hosted video conferencing system creates end-to-end encrypted space for reliable virtual communication, both online and offline.

The drawbacks: Setting up the server may require the help of an IT specialist.

Pricing: The free version allows up to 12 speakers and participants. Users of the paid version can start a video conference with up to 49 speakers on screen, 1000 attendees and unlimited number of streaming viewers.

2.Messaging Tools (Internal communication tools)

Microsoft Teams

Team Communication Tools For Businesses - Microsoft Teams

The upsides: Microsoft Teams allows users to send voice messages, stickers and emoji, share pictures and documents. For example, the mention feature can filter a user’s overall message flow in group chats.

The drawbacks: Conference participants who need to speak or share a screen must be authorized under the account of the company that started the meeting. In addition, users note the high load on the CPU.

Pricing: In addition to the free version, Microsoft Teams offers paid plans that start from $5.00 per user a month.

Slack

Team Communication Tools For Businesses - Slack

The upsides: Slack is a really user-friendly messenger that offers 1-to-1 and group chats and video calls. An important advantage of the application is also the comprehensive search function. You can not only quickly find sent messages or files, but also certain fragments of sent documents.

The drawbacks: If there is not enough RAM, the software will be quite difficult to use. The free version has a number of limitations (e.g., only the last 10,000 messages are available for viewing and searching, and you can add no more than 5 GB of files to your workspace).

Pricing: The standard Slack package costs $6.67 per person per month on an annual billing basis. Free version is also available.

3.Task Management Apps and Software (Project management / work tracking tools)

Trello

Team Communication Tools For Businesses - Trello

The upsides: Trello is a cloud-based project management app designed to keep company projects organized. Trello allows you to assign tasks labels, participants, and due dates. Moreover, you can add a file or checklist, comments, and emojis.

The drawbacks: A significant disadvantage is the inability to track time. Unpleasant impression can leave the work with the mobile version.

Pricing: Trello Business Class is the entry level of the paid platform plan and costs $10 per user per month. Free version is also available.

Asana

Team Communication Tools For Businesses - Asana

The upsides: Asana is a modern tool for comfortable online project management. Teams can collaborate on their tasks, such as posting comments for instant communication and attaching files for document sharing. Users receive notifications in their inbox about upcoming deadlines and the status of their assigned tasks.

The drawbacks: The drawback is that it cannot track the time spent by the members working on their tasks. Asana only works with an internet connection.

Pricing: The free version provides up to 15 participants. Asana pricing starts at $13.49 per user, per month without limitation on the user number.

4.Online and Shared Calendar Apps and Software: (Collaboration and simultaneous work tools)

Outlook

Team Communication Tools For Businesses - Outlook

The upsides: Microsoft Outlook is an e-mail management platform with a wide range of additional features, such as a built-in calendar. Users also have access to messenger, voice messaging, and video calling. Microsoft Outlook can be used on Web, Windows, macOS, iOS, and Android devices.

The drawbacks: Many users complain about unstable support service and inconvenient password recovery systems.

Pricing: Regular users can use Outlook for free. The paid Office 365 plan costs $5 per user per month.

Gmail

Team Communication Tools For Businesses - Gmail

The upsides: Gmail users can send, receive, delete, and sort emails. In addition, the user can mark emails, move them to the “Important” folder, and schedule the emails being sent for a certain time. Users can confirm their ownership of a Gmail account for immediate access by producing the correct password associated with the account or through mobile authentication.

The drawbacks: A significant disadvantage of this solution may be the lack of technical support and the ability to restore an account. The folder sorting system also requires some time to become familiar with.

Pricing: Gmail offers 3 business plans starting from $6 per user per month.

5.File sharing applications

OneDrive

Team Communication Tools For Businesses - OneDrive

The upsides: OneDrive is a Microsoft cloud storage product, so it plays very nicely with other Microsoft apps. As part of Microsoft 365, OneDrive comes with all the perks of integrating natively with both Microsoft’s apps, like the Office 365 suite, as well as Windows itself.

The drawbacks: Because OneDrive for Business lacks integration with third-party applications, you will not be able to sync your business account with applications such as calendars or bulletin boards.

Pricing: OneDrive’s basic account comes with 5GB of storage and is free to use. One tier up, its Standalone plan comes with 100GB at $1.99 a month.

MediaFire

Team Communication Tools For Businesses -Mediafire

The upsides: The best feature about MediaFire is that it is the solo online storage provider that offers unlimited downloads, zero wait times, download resuming, and more powerful features.

The drawbacks: If you are a free user, the largest PDF file you can download is 2 GB. The program also doesn’t have a built-in music or video player, and it can’t preview documents like Microsoft Office or PDF files.

Pricing: Unlike most services, MediaFire only has two subscription plans. There’s a Pro plan that costs $5 per month and a Business plan that costs $50 per month. Free version is also available.

A full suite of communication opportunities

Quality communication plays an important role in the success of any team. Some teams are fine with a simple messaging app, while others prioritize video conferencing or project management solutions.

However, it appears that employees increasingly face app fatigue at their workplaces, which consumes their time and results in burnouts. Some studies investigate this case and state that approximately 40% of workers feel exhausted when they need to get used to the endless number of versatile communication apps used at their company.

The best way for employers would be to minimize the number of different apps your workers need to adopt. Some solutions incorporate a number of different communication features and reduce stress resulting from the need to use multiple tools.

Free Communication Tools For Businesses

For example, TrueConf is an all-in-one unified communications system that combines a number of tools:

  • Team messaging
  • Video conferencing and webinars
  • Meeting scheduling
  • Collaboration
  • Recording
  • VoIP integration
  • Calendar integration
  • Active Directory integration

Download for free

When choosing the right solution, don’t forget to get feedback from your team and keep in mind that communication tools should simplify and speed up the work process for every member of your team.


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