Video Meeting Room

video conferencing room

A video meeting room serves as a virtual gathering place where individuals from various locations can convene for meetings, discussions, and presentations using video conferencing technology. It provides a convenient means of engaging in face-to-face communication through video and audio connections.

What’s even more exciting is that video meeting rooms offer an array of impressive features that enhance collaboration and communication. You can engage in live video streaming, screen sharing, chat messaging, and document sharing. Platforms like Zoom, Microsoft Teams, Google Meet, and Cisco Webex grant access to these virtual meeting rooms, ensuring a reliable and trusted experience.

The most remarkable aspect is the ability to see and hear all participants in real-time, creating a sense of togetherness despite physical distance. This immersive and interactive environment allows for the exchange of ideas, seamless collaboration, and effortless teamwork. The added benefit is that all of this can be achieved without the inconveniences and expenses associated with travel. Convenience, flexibility, and cost savings are all bundled together.

It’s no surprise that the demand for video meeting rooms is skyrocketing. As remote work gains popularity and the need for virtual collaboration continues to grow, businesses, educational institutions, and organizations of all sizes rely on these virtual spaces for team meetings, client presentations, training sessions, and more. With their versatility and user-friendly interfaces, video meeting rooms have become an indispensable component of modern communication and collaboration strategies.

In conclusion, video meeting rooms offer an effective solution for connecting and communicating with others. They transcend geographical barriers, fostering collaboration and making distance irrelevant. Thanks to the advancements in video conferencing technology, these virtual spaces have revolutionized the way we interact and collaborate, ushering in a new era of seamless communication.

Video Meeting Room Equipment

Capturing an Image

A high-quality video camera is essential for recording and transmitting video during a conference. While web cameras built into laptops can be used for smaller or informal meetings, advanced options like PTZ cameras with AI capabilities are ideal for more formal settings. These cameras offer 4K resolution, auto-framing, and smart tracking features that can automatically focus on the person speaking, creating a more immersive experience for remote participants.

Displaying Video

LED screens, LCD panels, multimedia projectors, and high-resolution TV sets are common for displaying video. LED screens are now preferred over Plasma screens due to their energy efficiency and longevity. To achieve a telepresence effect, multiple screens can be combined into a video wall. Each screen acts as a separate unit, and video wall controllers ensure synchronization among them.

Providing Sound

The means of sound transmission in video meeting rooms are as important as the preparation of video displaying equipment.

You may use ordinary microphones for sound capturing and speakers for its transmission. However, to conduct workshops or virtual meetings in which there are lots of active participants it is better to use conferencing systems, which are basically a complex of audio equipment for negotiations. Conference systems consist of several microphones, which are installed at the participant’s desks, and a conference’s central control unit.

Additional Audio Elements

Sometimes ordinary speakers are not enough for normal playback and clear signal. Some issues may occur during audio playback, e.g. echo, hiss, swish, or even sound loss. In order not to encounter such problems, it is better to use special echo cancellation devices – speakerphones, which can be connected into a chain to cover large areas. And if you have to communicate with foreign partners, you may use a synchronous interpretation system in order to avoid language barriers. This complex equipment acts as an online interpreter.


A proper illumination is an important factor when equipping a video meeting room. It is known that strict cold shades activate the “working” sentiment of the participants, while warmer ones allow them to relax and tune in a friendly atmosphere. As for the illumination at a video meeting room, the first thing to keep in mind is that it should be comfortable for all the participants. Typically, conference rooms are designed for numerous participants, which is the reason why most video meeting rooms are quite large. To visually expand the space even more, you may install additional wall lamps and point them upwards. The area of video meeting room should increase significantly afterwards.

Gesture-controlled Video Conferencing

As technology advances, gesture control has become more sophisticated. Through motion sensors and cameras, users can manipulate on-screen elements using hand gestures. This adds a layer of interactivity and can be especially useful in presentations and educational settings.

Interactive Tables and Collaboration Tools

Rather than using standard tables, modern video meeting rooms can employ interactive tables or displays designed for collaboration. These devices feature high-resolution, multi-touch displays that can be used for sharing documents, developing designs, or holding interactive workshops. Integration with collaboration tools like TrueConf or Zoom allows for seamless communication and content sharing between participants, whether they are in the same room or remotely connected.


A Video Meeting Room is an essential space for businesses and organizations that require effective communication with remote participants. As technology advances, the tools and equipment available for video conferencing continue to evolve. From high-definition cameras to advanced audio systems and interactive collaboration tools, the modern Video Meeting Room is equipped to facilitate efficient and engaging communication across distances.