Joining and Creating a Conference

TrueConfAbout 5 min

Joining and Creating a Conference

Connecting to a Conference

To join the event, log in to the control panel and click the Join a meeting button.

Next, you will see the following options to join a meeting:

  • connecting by specifying the conference ID;

  • Joining a virtual room or scheduled conference

  • Calling a conference previously added to the address book

/docs/room/media/join_a_meeting/en.png

Guest Call

To join an event as a guest, log in to the control panel and click the Join a meeting button. Then navigate to the Meeting ID tab, paste the conference link into the input field, and click the /docs/room/media/orange_button/en.png button.

If federation is configured between the servers, the terminal will connect using the authorized account instead of connecting as a guest.

With a QR code

For this feature to work, QR code scanning must be enabled.

Follow these instructions to join a conference with a QR code:

  1. Open the conference page on your mobile device.

  2. Click the QR code button.

  3. Hold the screen with the image up to camera TrueConf Room.

Using a QR code, you can join public conferences (webinars) as a guest. This does not require user authentication in TrueConf Room. The display name for the guest connection will be Meeting-room name as specified in the settings.

How to create a conference

You have the option to create a conference with minimal settings "on the fly." Click the Ad-hoc meeting button, and you will immediately enter a new "all on screen" conference mode.

Creating conferences with additional settings, such as PIN code protection, is available in the user's personal area. To open it, go to Settings → Account and click the Go to personal area button.

To create a conference in regular mode:

  1. Log in to the control panel.

  2. Click the Create a meeting button.

  3. Enter a name.

  4. Select the conference mode: smart meeting, moderated role-based conference, all on screen, or video lecture. For the Smart meeting and Moderated role-based modes, you can specify the maximum number of conference participants and speakers at the podium.

  5. Select additional conference connection parameters:

  • Check the Automatically approve join requests box to allow new participants to join immediately when calling the conference owner without their approval.

  • check corresponding boxes to make sure that participants join the meeting with their devices (camera and microphone) turned off

  • Check the box Put participants in waiting room on entry to send all participants except moderators to the waiting room.

6. In section Conference participants, select the conference participants.

You can also add hardware video conferencing terminals, IP cameras, and other devices as conference participants.

7. Click Start in the bottom right corner.

You can save the settings of a conference as a template (e.g., you can save its mode, list of participants and settings for automatic join requests). Later, you can use this template to create a new conference. Conference history is displayed on the left.

Done! In are now in the conference. In the control panel, you can see quick panel designed for managing your event. Just wait for the others to join it.

/docs/room/media/conference_window/en.png