Getting started

Purpose

TrueConf Calendar Connector – is software for synchronizing your Microsoft Exchange corporate calendar with TrueConf Server. The product allows you to seamlessly integrate your corporate calendar with the TrueConf communications system.

Thanks to TrueConf Calendar Connector, you can view event invitations from the corporate Microsoft Exchange calendar directly in the TrueConf app. Additionally, TrueConf Calendar Connector allows you to display events from the corporate calendar that are not linked to videoconferences. Now offline events created in the corporate calendar can be tracked from TrueConf client applications.

How it works

TrueConf Calendar Connector synchronizes events from Microsoft Exchange with TrueConf Server. When you create a meeting in your corporate calendar (e.g., in Outlook), the system automatically creates an event in TrueConf Server. Below is a diagram showing how TrueConf Calendar Connector works:

Additionally, if the event is related to a video conference, the software provides a link for participating in the event. Participants receive an invitation with all the details: time, topic, and a direct link for joining the conference.

Licensing

The features available in TrueConf Calendar Connector depend on your license type. You can review the key differences below:

		Free version	Standard Version
Support for the protocol to access mail (EWS)	✅	✅	✅
Access to read and edit data from Outlook	✅	✅	✅
Access to read data from the calendar	✅	✅	✅
Access to edit data from the calendar	❌	✅	✅
Ability to operate within a closed network without the need for a constant connection to the registration server	❌	✅	✅
Number of accounts for synchronization	50	Complies with the license, but no more than 3,000	License compliant
Synchronization priority for whitelisted users	✅	✅	✅
Terms of Service	Free	As part of the Full, Full +, and Premium support packages	Price available upon request from the manager
Working with multiple Microsoft Exchange servers	❌	❌	✅

Features

• Create and edit different types of conferences directly from an external Microsoft Exchange calendar.

• Deleting and editing a series of recurring events.

• Ability to create, edit, and delete the events linked to a conference in the scheduler of TrueConf app or in the personal area of TrueConf Server.

• View the events, created by the administrator on the TrueConf Server side, in the external Microsoft Exchange calendar (Outlook).

• Send invitations at the start of a video conference.

• Delegation means creating events by a trusted representative on behalf of the calendar owner.

• Real-time synchronization of data about the changes in calendar events and participants' statuses (accepted/declined the invitation).

• Support for API – EWS (Exchange Web Services).

• A single TrueConf Calendar Connector is able to work with multiple Microsoft Exchange servers combined into a cluster.