Conferences
During each , the following additional permissions may be granted to its :
- .
Read more about user and guest capabilities in our knowledge base.
Connecting to a conference
You can in one of the following ways:
- ;
join the conference by its ID;
In the scheduler, select the conference and click the button;
navigate to the conference page from the ;
access the conference page from your (only if you are the moderator);
In the , enter the .
Creating a сonference
In the panel located below the address book, go to the section. On the tab, specify the conference name and .
By default, when joining a conference by calling its owner, the owner receives a corresponding request. You can change this behavior by checking the box . In this case, a user who wants to join the conference will automatically connect to it when calling the owner.
You can check this box after creating the conference as well. During the conference, go to the tab through the panel in the bottom right corner.
After that, open the tab. A list of all users in your address book will be displayed. Select those you want to invite to the conference and click .
Scheduling a conference
By clicking the button at the top of the section, you will access the , where you can:
- for a specific date and configure its settings in advance;
create a (an unscheduled conference);
Create a conference template.
Creating a conference in the conference scheduler may not be possible due to the restrictions set by the server administrator on a group policy level.
To create a conference in the scheduler, follow the steps:
Click the button ().
Specify the launch type: internal (default) – without the possibility of guest connections, or – allowing users not registered on the server to join.
Selecting the type of may not be available if the server administrator has not enabled the option to create web conferences.
3. Click to access the main settings.
"General" tab
In this section, you need to specify:
Conference name.
- (by default, is selected);
number of if a moderated role-based conference is selected;
type of conference launch: scheduled (planned) or unscheduled ();
Date, time, duration, and, if necessary, recurrence for a scheduled conference.
To create conferences with the same settings in one click in the future, check the box .
"Participants" tab
Go to the tab and add users to the conference using one of the following methods:
from the
by their
specifying the
Via email (possible only for public conferences).
"Layout" tab
On the tab, you can select the default video layout for all conference participants or individually for each one.
Editing the video layout is not available for .
To configure the layout, complete the following steps:
Specify the .
Select the number of participant ;
If necessary, you can add an additional window for content sharing.
Assign a participant to each video window or click (you can rearrange the video windows using the mouse). You can use full-screen mode for convenient video layout configuration.
Select the location of a participant's name (at the top or at the bottom of the video window).
If necessary, check the box .
"Advanced" tab
In the tab, configure the following settings:
- ;
the ability to without an invitation (for internal conferences only);
permissions for (only for public conferences);
Allow conference recording
Send email invitations to conference participants.
Creating a conference from a call
Sometimes it's necessary to involve additional participants in the conversation process.
The client application allows you to quickly turn a call into a video conference by adding new participants to the conversation. This does not require interrupting the call or starting a new conference.
To add a new participant to a conversation:
In the panel located at the bottom of the application, navigate to section .
Select the user you want to add to the call and call them using .
In the same way, you can connect an IP camera or another device to the call using the .
Inviting users to the conference
You can invite participants to the conference if you are a moderator. This can be done in three ways.
Firstly, when creating a conference from the client application, you can compile a list of participants from your address book:
Second, if you call any user during a conference, this user will be invited to the current conference (the user will join the conference immediately after answering the call).
Thirdly, if you are the conference owner or have operator rights, you can go to the and invite users using the button to the right of the search bar.
Removing conference participants
The moderator can remove a participant during an event, including another moderator (but not the conference owner). To do this, click on their profile in the participant list on the right panel of the application (make sure to navigate to the participant list, not the address book). Buttons will appear next to the user's name, one of which, marked with a minus sign , will remove the user.
You can also use the context menu by right-clicking on the name of the subscriber you wish to remove and selecting .
A user who has been removed in this way will not be able to join the conference by himself, even if he or she is the conference moderator.
How to invite a group to a meeting
To create a video conference with a group of users, go to and select from the group's context menu. You will be directed to the conference creation menu.
Similarly, you can invite a group to an active video conference if you are the .
Terminating the conference
If you are the moderator of a conference, upon exiting by pressing the button, you will be given the option to either leave the conference, allowing others to continue, or to end it for all participants.
If you select option (without ending for all), you can return to it in one of two ways:
- ;
If you are the owner, you simply need to start creating a new event. The application will automatically redirect you to a conference where you are the owner (as long as there is at least one participant remaining).