Group conferences

Joining a conference

To join a conference, you can:

• Enter its ID in the Conference → Join the conference menu.

  • https://example.com/c/[cid] — the web page address for the conference with ID [cid] (you may have received it in the invitation email).

  • \c\[cid]@example.com#vcs is the conference address, including on another server example.com.

  • \c\[cid]@example.com — the conference address, including on another server example.com.

  • \c\[cid] — the conference address on your server (hence the server name is not specified).

• If the conference has already started, you can call its owner by finding this user in the address book (the user will be marked with a star icon ).

During a conference, you can enable/disable your camera and microphone, exchange messages, etc., as described in the following section.

Waiting Rooms

TrueConf Videobar can participate in conferences with waiting rooms. While in the Waiting room, you won't be able to see the list of conference participants or other users who are also waiting to join. When you connect to a conference with this option, you'll be placed in the Waiting room and receive a notification:

To join the conference, the moderator must approve your participation.

Creating a conference

The TrueConf Videobar terminal allows you to organize a video conference of one of four types:

• smart meeting;
• moderated role-based;
• video lecture;

• Choose All on screen.

Smart meeting

A group conference with participants divided into listeners and speakers. The video layout displays participants who have activated their microphone or are sharing content. The number of speakers shown on screen depends on the podium size specified when creating the conference.

Take the podium in a role-based conference (in virtual meetings)

1. Go to Conference → New Conference.

2. Choose Symmetric:

3. Select the conference participants from your address book:

   

4. Check the Automatic entry box if you would like to let a user who is willing to take part in a conference join the meeting automatically upon calling.

5. Press Create conference.

6. The conference will launch immediately, all the participants will receive an invitation.

All subsequent conference modes are created in a similar manner.

Moderated role-based conference

You can create a group conference where participants have different rights and are divided into attendees and speakers. To start a conference, follow the steps described above and select Moderated role-based when choosing your conferencing mode.

Assigning a speaker

Open the list of participants by pressing the button in the conference menu. Proceed to the profile of the participant you would like to assign as a speaker and press Invite to the podium:

Becoming a speaker and making an audio remark

To become a speaker, use one of the following methods:

• Press the asterisk button on the remote control – you’ll immediately take the podium, if you’re a conference moderator, or send a request to become a speaker

• Choose the icon in the conference menu and you’ll be able to make an audio remark or send a request to take podium to the meeting moderator:

  

You can stop presenting by pressing the asterisk button on the remote control or the button (Leave the podium) in the conference menu.

To make an audio remark, you can:

• Press the hash button on the remote control and hold it while making your remark.

• Press the hash button on the remote control once and then press the OK button. Press the OK or Back buttons to stop your remark.

• Select the Make an audio remark button and talk while pressing and holding OK on the remote control. To stop the audio remark, release the button.

Video lecture

In this mode, all participants can only see and hear the presenting speaker. When selecting the conference mode, choose Video lecture.

All on screen

Symmetric conference is a video conference during which all users can see and hear each other: