Conferences

In the Conferences tab, you can start an instant meeting, create a virtual room, open the calendar to schedule a meeting, or scan a QR code to join an event:

How to join a conference

To join a conference, you will need to:

1. Go to the Conferences tab.

2. Enter the link or conference ID in the section Join with conference ID. The application will start searching for the conference only on your video conferencing server. To join a conference hosted on a different server, use the link to the conference page.

3. To join a meeting, tap or the Enter key on your keyboard.

You can also join a conference from the search field tap , select Conference, enter the conference ID and tap on the call button.

Besides, you can join a TrueConf conference in one of the following ways:

• Call the owner

• Go to the scheduler, select a conference, and tap the button Connect to the conference (if you were added to the list of participants in advance)

• Join the conference from its webpage

• Go to the conference page from the server guest page by using the conference ID

• Access the conference page from the personal area (only if you are the moderator).

How to join a conference with a QR code

You can join events by using the QR code displayed on the conference connection web page. To view the code, tap the QR CODE button at the bottom of the page:

To join a conference with a QR code:

1. In TrueConf mobile app, go to the conference tab.

2. Tap on QR code scanner.

   

3. Next, join the conference in one of these ways:

   1. Point your device camera at the QR code. You can also switch to the front camera by tapping on . If the button is tapped, the flashlight will turn on, which is useful when the QR code is not clearly visible.

   2. Scan the QR code from the image on your device by tapping and selecting an image from the device gallery.

Creating a quick conference

A quick conference is a virtual room with a simplified set of options that can be configured when the meeting is created:

• Name

• Participants

• Mode

• Number of speakers and participants

• Additional options:

  • automatically approve users’ requests for conference participation

  • redirect participants to the waiting room

  • turn off participants’ camera and microphone when they join a conference

Tap Meet now in the Conferences tab. Specify the conference name in the opened menu and select its mode: smart meeting, all on screen, moderated role-based conference, or video lecture.

You can also create a conference from a group chat. To do it, open the group chat and tap which is next to the chat name.

When a smart meeting or moderated role-based conference is selected, you can specify the number of available spots on the podium. Tap on the dropdown list Number of speakers and participants in the Settings section and choose a number. Check the section below for more information on managing a smart meeting and moderated role-based conference.

By default, if a user tries to join a conference by calling its owner, the owner have to confirm the join request. You can change these settings by marking the Automatically approve join requests box. In this case, any user, who wishes to take part in the conference, will automatically join it when calling the owner.

Next, tap the button to open the list of all contacts in your address book. Choose those you wish to invite to the conference and tap Add participants.

To start the conference, tap Start.

Creating a scheduled conference and virtual room

By tapping the Calendar or Virtual room button on the Conferences tab, you will open the conference scheduler, where you can:

• Schedule a conference for a specific date and configure its settings in advance

• Create a virtual room (an unscheduled conference) that can last for up to 240 hours without any interruptions

• Create a conference template.

To learn more about templates, check out TrueConf for Windows documentation.