Transcript Page

For TrueConf Server users, working with the TrueConf AI Server solution involves recognizing conference audio tracks and using the resulting transcripts (scripts). The video conferencing server administrator can configure automatic audio recognition upon the event's conclusion, eliminating the need for manual initiation.

The following instructions are intended for users of TrueConf Server who will be creating conferences and managing their recognition.

You can manage the list of transcripts in your TrueConf Server personal area and in the TrueConf AI Server personal area. The interface is similar and offers the same features. For information on how to manage conferences in the video conferencing server's personal area, refer to its documentation here.

Below is how to work with the list of transcripts in the TrueConf AI Server web interface.

A user may be assigned one of two access levels to the transcript, which will determine the list of available features:

• if you have full access, you will be able to download, configure access for other users, and delete;

• If the server is connected with read-only access, its users will be able to:

Access is granted by either a full-access user or an administrator of TrueConf Server. Additionally, default access to transcripts can be configured on the TrueConf Server side. If you are administering the video conferencing server, please refer to its documentation for more detailed configuration settings.

Export the conference's mixed audio track.

To enable our bot to transcribe audio to text, it must be added as a participant to the desired conference (using the desktop client application of TrueConf as an example):

1. When creating a conference, go to the General tab.

2. Check the Create a conference transcript box (it may be enabled by default if your administrator has activated automatic recognition for all conferences).

3. Select the primary language that the AI will prioritize for audio recognition. If there are phrases in another language, they will still be recognized correctly, but setting a default language will assist the AI in cases where similar languages are used.

Transcript Page

The administrator of TrueConf Server could configure chat notifications to inform you when the conference is ready for recognition and when the transcript is available. In this case, you will receive a link to the transcript in the message.

Otherwise, you can find the conference transcript directly in its card within your personal area or the client application's scheduler:

You can also simply go to your TrueConf AI Server URL and complete the authorization process:

1. Go to the AI server page using its address (ask your administrator for this information).

2. On the opened page, select your video conferencing server from the dropdown list and click Sign in:

   

3. Enter your TrueConf ID (login) and password for your account on your TrueConf Server:

   

4. If you are logging in for the first time, you will need to grant permissions to your account for the AI server. Simply click Allow.

   

5. Real-time display of conference recognition status.

   

Each conference record in the list is marked with one of the following statuses: recognized, in the process of recognition, or not yet recognized. By clicking on the row of a recognized conference, you will be redirected to the transcript page.

Full access will be set by default

You can delete a previously added server using the button.

To download the text of an already completed transcript, press the button. You will be able to choose the export format of the transcript: as a csv table, a txt text file, or a pdf document. Additionally, the transcript can be downloaded as an archive with the original audio recording of the conference included.

You can delete the transcript by clicking the button. This will delete both the transcript and the corresponding original audio track of the conference.

To quickly find the necessary transcripts, you can filter by conference name or ID, duration, event time, and the status of the transcript itself.

Configuring Access to the Control Panel

If you have full access to the transcript, you can configure access for other users, including those from another video conferencing server if integration with your AI server is set up. To do this, click the button and set up access permissions:

Access level for each user is selected from the dropdown list (read or full access). To revoke access for a conference participant, click the button. To add a user from your own or a third-party server, find them or enter the complete TrueConf ID and click the button.

Transcript Page

On the specific record page, you can:

• review the text of the recognized conference;

• start drafting a summary or view it if it has already been received;

• listen to the original audio in the built-in player.

Clicking on any remark will jump to the corresponding point in the player, allowing you to listen to the original immediately.

To view the transcript as plain text with timing (similar to the structure of subtitle files in movies), go to the Script tab.