# Working with the calendar
# Event scheduling
Events have to be scheduled in your corporate calendar, which can be a desktop application (such as Microsoft Outlook) or its web version in a browser.
- Click
(in the web interface: 
→ Calendar).
2. Right-click on the selected date and choose New Appointment.
You will see the UI for creating a meeting. Here, you can:
Set your status during the meeting which will be displayed to Microsoft Exchange users
Create a reminder
Specify the event name
Set the event time and configure its repetition
Provide additional information about the event.
- Add event participants by clicking
(in the web interface: People → Add people). In Microsoft Outlook, users can be divided into different groups by their attendance status as Required and Optional. This information will be displayed in TrueConf client application. However, these statuses are just for reference purposes. The conference will start automatically, regardless of whether the Required participants have joined or not.
An event will be displayed in the calendar of TrueConf client application, if the person specified in the "users" section is added to the list of invited participants or is the creator of the event.
5. Click Save & Close to create the event.
When the event is created, it will be immediately displayed in the calendar of participants’ client applications.
If a gray indicator is displayed on the left side of an event, there is no TrueConf conference scheduled for this event.
Click on the event name to view the details:
Event name
Your response to the event invitation
Time and date of the event
Additional information
List of participants with their responses to the event invitation.
# Event with a conference
To create events with conferences, you need to install the TrueConf add-in for Outlook.
If you are a Microsoft Exchange administrator, refer to the setup guide for configuring the add-in on the side of the mail server.
To link a calendar event to a conference, click the TrueConf Meeting button when creating the event. This will open the add-in menu for creating a conference.
Specify the type: Private conference or Public conference (webinar)
Select the conference mode:
- Smart meeting
- Moderated role-based
- All on screen
Video lecture.
If necessary, set the parameters in the Advanced settings and Participant management sections.
Click New TrueConf Meeting to link the Microsoft Exchange event to the conference.
The event linked to a conference will be marked with a turquoise indicator.
On the right side of the event name, the Join button will be displayed.
# Delegation of ownership rights
TrueConf Calendar Connector supports delegating event ownership rights to another user. This feature allows events to be created in Microsoft Exchange on your behalf. Your personal secretary or assistant can act as the delegated individual.
The secretary creates an event in the Microsoft Exchange calendar, invites participants, and sets the date. All you need to do is join the meeting. You are listed as the organizer in the event details. Invited users will not know that the event was created by the secretary.
How to delegate access to your calendar in the web version of Microsoft Outlook:
Go to the Calendar tab.
In the sidebar on the left, right-click on your calendar and select Sharing permissions.
3. Enter the email address of the user you want to grant calendar access to.
4. In the list of permissions, select Delegate and click Send.
The delegated user now has access to your calendar and can create events on your behalf.
# Additional event settings
# How to reschedule events
If you are the event organizer, you can quickly change the event date. In the corporate calendar, select the event and drag it to another date by holding the left mouse button.
# Repeating event
You can configure repetition settings for frequently held events. To do it, click Make Recurring when creating or editing an event. You will see the menu with the following options:
Repeat daily, weekly, monthly, and annually
Set the repetition pattern, for example: repeat every two weeks
Set the repetition limit: until a specific date, a certain number of repetitions, or no limit.
Below you can see the example of a repeating event: weekly on Mondays.
# Event cancellation
If the event, which includes a participant who was added to the "users" section, is cancelled in the corporate calendar, it will be marked as Canceled.
