TrueConf

# Getting started

# Purpose

TrueConf Calendar Connector is a software solution for synchronizing the Microsoft Exchange corporate calendar with TrueConf Server. This solution enables seamless integration of your corporate calendar with the TrueConf communication system.

Thanks to TrueConf Calendar Connector, you can view and accept invitations to the events created in the Microsoft Exchange corporate calendar directly in your TrueConf application. Additionally, TrueConf Calendar Connector displays those corporate calendar events that are not linked to video conferences. Now offline events created in the corporate calendar can be tracked in TrueConf client applications.

# How it works

TrueConf Calendar Connector synchronizes events from Microsoft Exchange with TrueConf Server. When you create a meeting in your corporate calendar (e.g., in Outlook), the system automatically creates an event in TrueConf Server. Below is a diagram showing how TrueConf Calendar Connector works:

/docs/calendar-connector/media/scheme/en.png

Additionally, if the event is related to a video conference, the software provides a link for participating in the event. Participants receive an invitation with all the details: time, topic, and a direct link for joining the conference.

# Licensing

The features available in TrueConf Calendar Connector depend on your license type. You can review the key differences below:

Free version Standard version Enterprise version
Support for email access protocol (EWS) ✅ ✅ ✅
Read-and-write access to the data from Outlook and the TrueConf calendar ✅ ✅ ✅
Ability to operate in a private network without a constant connection to the registration server ❌ ✅ ✅
Number of accounts to be synchronized 50 Depends on the TrueConf Server license Depends on the TrueConf Enterprise license
Priority synchronization for whitelisted users ✅ ✅ ✅
Terms of provision Free Included in Full, Full +, and Premium technical support packages Included in TrueConf Enterprise
Support for multiple Microsoft Exchange servers ❌ ❌ ✅

# Features

  • Create and edit different types of conferences directly from an external Microsoft Exchange calendar.

  • Deleting and editing a series of recurring events.

  • Ability to create, edit, and delete the events linked to a conference in the scheduler of TrueConf app or in the personal area of TrueConf Server.

  • View the events, created by the administrator on the TrueConf Server side, in the external Microsoft Exchange calendar (Outlook).

  • Send invitations and reminders at the start of a video conference.

  • Delegation means creating events by a trusted representative on behalf of the calendar owner.

  • Real-time synchronization of data about the changes in calendar events and participants' statuses (accepted/declined the invitation).

  • Support for API – EWS (Exchange Web Services).

  • A single TrueConf Calendar Connector is able to work with multiple Microsoft Exchange servers combined into a cluster.

Exchange Server Settings →