{"id":22167,"date":"2022-11-07T12:57:41","date_gmt":"2022-11-07T09:57:41","guid":{"rendered":"https:\/\/trueconf.com/blog\/?p=22167"},"modified":"2023-10-18T15:11:22","modified_gmt":"2023-10-18T12:11:22","slug":"how-to-create-a-trueconf-meeting-for-an-outlook-event","status":"publish","type":"post","link":"https:\/\/trueconf.com/blog\/knowledge-base\/how-to-create-a-trueconf-meeting-for-an-outlook-event","title":{"rendered":"How to create a TrueConf meeting for an Outlook event"},"content":{"rendered":"<p>TrueConf developed the Outlook add-on which makes it possible to create conferences right in the mail client UI.  There are desktop and web-based versions of this add-on. They differ in terms of their features, UI, and installation method. The desktop version offers more features and unlike the web version, it enables users to:<\/p>\n<ul>\n<li>\n     Create conferences of any start type while the web version allows users to create only virtual rooms.\n  <\/li>\n<li>\n     Create conferences with waiting rooms.\n  <\/li>\n<\/ul>\n<p>\nTo learn about the installation of each add-on, read <a href=\"https:\/\/trueconf.com\/blog\/knowledge-base\/how-outlook-users-can-install-trueconf-add-on.html\" target=\"_blank\" rel=\"noopener\">the related article in our knowledge<\/a> base. This guide will show how to use these add-ons.\n<\/p>\n<p><!--more--><\/p>\n<p style=\"text-align: center;\"><a class=\"btn-large green darken-1 waves-effect white_text span intro__btn fs-fs20\" href=\"https:\/\/trueconf.com\/blog\/knowledge-base\/how-outlook-users-can-install-trueconf-add-on.html\" target=\"_blank\" rel=\"noopener\">Add-on installation guide<\/a><\/p>\n<p>\nFirst of all, you will need:\n<\/p>\n<ul>\n<li>Personal or corporate-based Outlook user account.<\/li>\n<li>Account on <a href=\"https:\/\/trueconf.com\/products\/tcsf\/trueconf-server-free.html\" target=\"_blank\" rel=\"noopener\">TrueConf Server<\/a> (TrueConf Online cloud service is not supported).<\/li>\n<\/ul>\n<p>\nThis add-in is compatible with Outlook 2016 (or above) and with the web version of Outlook 365.\n<\/p>\n<h2>Using the desktop version of the add-on<\/h2>\n<h3>Creating a conference<\/h3>\n<p>To create a conference for an Outlook event, take these steps:<\/p>\n<ol>\n<li>\n   Go to the Outlook calendar and double-click on a day to schedule an event:<\/p>\n<p>   <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-1.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-1-1024x583.png\" alt=\"\" width=\"1024\" height=\"583\" class=\"aligncenter size-large wp-image-25368\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-1-1024x583.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-1-690x393.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-1-768x437.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-1-355x202.png 355w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-1.png 1315w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    You will see the menu where an event can be created. Click on the <b>New conference<\/b> button in the control panel:<\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-2.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-2-1024x621.png\" alt=\"\" width=\"1024\" height=\"621\" class=\"aligncenter size-large wp-image-25369\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-2-1024x621.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-2-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-2-768x466.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-2-333x202.png 333w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-2.png 1168w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>    There is also a quick way of creating an event and the corresponding conference for the present day: you will not have to go to the calendar. In this case just click on the <b>New conference<\/b> button on the Outlook main screen:<\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-3.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-3-1024x609.png\" alt=\"\" width=\"1024\" height=\"609\" class=\"aligncenter size-large wp-image-25371\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-3-1024x609.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-3-690x410.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-3-768x457.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-3-340x202.png 340w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-3.png 1196w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    The menu for creating an Outlook event will open, and the add-on pop-up will be displayed in the center of the screen. If the add-on is used for the first time, it will be necessary to connect to your TrueConf Server. Enter the server address and click <b>Connect<\/b>:<\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-4.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-4-1024x620.png\" alt=\"\" width=\"1024\" height=\"620\" class=\"aligncenter size-large wp-image-25374\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-4-1024x620.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-4-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-4-768x465.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-4-334x202.png 334w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-4.png 1166w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n<p>\n       Sign in on TrueConf Server. There are <a href=\"https:\/\/docs.trueconf.com\/client\/en\/installation\/#authorization\" target=\"_blank\" rel=\"noopener\">multiple authorization options<\/a> and the required authorization method depends on the server settings. We will describe authorization with the login and password.\n    <\/p>\n<p>\n       Enter your login information and click <b>Sign in<\/b>. If you check the <b>Remember<\/b> me box, you will not have to sign in each time when using the add-on.\n    <\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-5.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-5-1024x620.png\" alt=\"\" width=\"1024\" height=\"620\" class=\"aligncenter size-large wp-image-25375\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-5-1024x620.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-5-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-5-768x465.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-5-334x202.png 334w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-5.png 1166w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    Select the type of a conference and click <b>Next<\/b>:<\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-6.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-6-1024x620.png\" alt=\"\" width=\"1024\" height=\"620\" class=\"aligncenter size-large wp-image-25377\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-6-1024x620.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-6-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-6-768x465.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-6-334x202.png 334w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-6.png 1166w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    The conference settings menu will open. Here, you can:<\/p>\n<ul>\n<li>Specify the conference name and select its mode.<\/li>\n<li>Choose the <a href=\"https:\/\/docs.trueconf.com\/client\/en\/conference\/#conference-start-types\" target=\"_blank\" rel=\"noopener\">start type<\/a> of a conference (by default a virtual room is created).<\/li>\n<li>Set the conference PIN.<\/li>\n<li>Configure the <a href=\"https:\/\/docs.trueconf.com\/server\/en\/admin\/calls\/#what-is-a-waiting-room\" target=\"_blank\" rel=\"noopener\">waiting room<\/a> for a conference (participants may be automatically directed to the waiting room when joining the meeting).<\/li>\n<li>Activate video recording of a conference on the server side.<\/li>\n<li>Choose if it is necessary to automatically turn off participants\u2019 microphones and cameras when they join a conference.<\/li>\n<li>Configure guest permissions for a <a href=\"https:\/\/trueconf.com\/features\/modes\/webinars.html\" target=\"_blank\" rel=\"noopener\">public conference (webinar)<\/a>.<\/li>\n<\/ul>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-7.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-7-1024x620.png\" alt=\"\" width=\"1024\" height=\"620\" class=\"aligncenter size-large wp-image-25378\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-7-1024x620.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-7-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-7-768x465.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-7-334x202.png 334w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-7.png 1166w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>\n      The start type of a conference should be discussed in more detail. The box <b>Virtual room<\/b> is needed for selecting the type of start. If it is checked, the application will create a conference that will be available at any moment: you can join such a meeting whenever you want. If this box is not checked, the application will create a scheduled conference and its start time will be taken from the corresponding field which is filled when creating an Outlook event (see the screenshot below):\n    <\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-8.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-8-1024x621.png\" alt=\"\" width=\"1024\" height=\"621\" class=\"aligncenter size-large wp-image-25379\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-8-1024x621.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-8-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-8-768x466.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-8-333x202.png 333w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-8.png 1168w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>\n        You can configure the repetition schedule for this event. To do it, click on the button <img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/repeat_en.png\" alt=\"\" width=\"64\" height=\"55\" class=\"alignnone size-full wp-image-25380\" loading=\"lazy\" title=\"\"> in the control panel. You will open the pop-up window where you can specify the repetition pattern of an event, its start\/end time, and its duration:\n    <\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/meeting_reccurency_en.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/meeting_reccurency_en.png\" alt=\"\" width=\"485\" height=\"401\" class=\"aligncenter size-full wp-image-25381\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/meeting_reccurency_en.png 485w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/meeting_reccurency_en-244x202.png 244w\" sizes=\"auto, (max-width: 485px) 100vw, 485px\" \/><\/a><\/p>\n<p>\n       If you specify the subject of the event, it will become the conference name. Otherwise, the conference name will be used as the subject of the event.\n    <\/p>\n<\/li>\n<li>\n    When you have configured the conference settings, click <b>Create<\/b>:<\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-9.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-9-1024x621.png\" alt=\"\" width=\"1024\" height=\"621\" class=\"aligncenter size-large wp-image-25382\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-9-1024x621.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-9-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-9-768x466.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-9-333x202.png 333w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-9.png 1168w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    Your conference will be created and information about it will be added to the Outlook event right after the description that had been previously added:<\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-10.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-10-1024x621.png\" alt=\"\" width=\"1024\" height=\"621\" class=\"aligncenter size-large wp-image-25384\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-10-1024x621.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-10-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-10-768x466.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-10-333x202.png 333w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-10.png 1168w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>    In the TrueConf section of the event control panel, you will find the buttons for <a href=\"#i-3\">editing<\/a> and <a href=\"#i-4\">deleting<\/a> a conference.\n<\/li>\n<li>\n    When a conference is created, the Outlook event will be saved automatically. So, you can close the settings menu when all the parameters are configured.\n<\/li>\n<\/ol>\n<h3>Conference editing<\/h3>\n<p>After creating a conference, you will be able to edit it if necessary. To do it, take the following steps:<\/p>\n<ol>\n<li>\n   Go to the Outlook calendar and double-click on an event linked to the selected conference.<\/p>\n<p>   <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-11.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-11-1024x618.png\" alt=\"\" width=\"1024\" height=\"618\" class=\"aligncenter size-large wp-image-25385\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-11-1024x618.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-11-690x417.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-11-768x464.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-11-335x202.png 335w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-11.png 1194w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    Click on the <b>Change settings<\/b> button in the event control panel.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-12.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-12-1024x621.png\" alt=\"\" width=\"1024\" height=\"621\" class=\"aligncenter size-large wp-image-25403\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-12-1024x621.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-12-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-12-768x466.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-12-333x202.png 333w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-12.png 1168w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    The add-on pop-up will be displayed. Here, you can edit a conference. Once you have made all the changes, click <b>Update<\/b>.<\/p>\n<div class=\"marked_note\">\n       Some of the conference parameters cannot be edited via the add-on. As it has been said earlier the subject of an event will become the name of the corresponding conference. So, to edit the conference name, one should first edit the subject of the event. Similarly, to change the start time of a scheduled conference, one has to change the value of the <b>Start time<\/b> field  in the settings of an Outlook event.<\/p>\n<p>     However, one should keep in mind that if the start time is changed to a past date, it will be saved only for an Outlook event, but not for a TrueConf conference. The conference start time will remain the same since a scheduled conference cannot start on a past date.\n    <\/p><\/div>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-13.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-13-1024x620.png\" alt=\"\" width=\"1024\" height=\"620\" class=\"aligncenter size-large wp-image-25386\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-13-1024x620.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-13-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-13-768x465.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-13-334x202.png 334w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-13.png 1166w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    When you have done editing of the event, save your changes in any convenient way. For example, you can press <b>Ctrl + S<\/b> on your keyboard. Then, close the settings window of the Outlook event.<\/p>\n<div class=\"marked_note\">\n         Please note that if you add, change, or remove PIN when editing the conference, these changes will be reflected in the description of the event.\n    <\/div>\n<\/li>\n<\/ol>\n<h3>Deleting a conference<\/h3>\n<p>The conference you created can also be deleted. To do it, take the following steps:<\/p>\n<ol>\n<li>\n   Go to the event settings window as it has been shown in step 1 from the <a href=\"#i-3\">previous subsection<\/a>.\n<\/li>\n<li>\n   Click the <b>Cancel conference<\/b> button in the event control panel:<\/p>\n<p>   <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-14.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-14-1024x620.png\" alt=\"\" width=\"1024\" height=\"620\" class=\"aligncenter size-large wp-image-25387\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-14-1024x620.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-14-690x418.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-14-768x465.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-14-334x202.png 334w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-14.png 1166w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<li>\n    Click <b>Delete<\/b> in the confirmation pop-up:<\/p>\n<p>    <a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-15.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-15-1024x650.png\" alt=\"\" width=\"1024\" height=\"650\" class=\"aligncenter size-large wp-image-25388\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-15-1024x650.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-15-690x438.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-15-768x488.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-15-318x202.png 318w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-15.png 1112w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n<\/li>\n<\/ol>\n<p>\nYour conference will be fully deleted from the event and from the video conferencing server. The invitation to a conference will be deleted from the event description (the rest of the text will remain unchained).\n<\/p>\n<p>\nIf you need to delete a conference together with the selected Outlook event, there is an easier way: go to the Outlook calendar, right-click on the event you want to delete and select <b>Cancel meeting<\/b> in the pop-up menu.\n<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-16.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-16-1024x597.png\" alt=\"\" width=\"1024\" height=\"597\" class=\"aligncenter size-large wp-image-25390\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-16-1024x597.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-16-690x402.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-16-768x447.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-16-347x202.png 347w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-16.png 1181w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<h3>Additional features<\/h3>\n<p>\nWhen the add-on is installed, the <b>TrueConf<\/b> section will be displayed on the <b>Home<\/b> tab in the Outlook control panel. In addition to the button for creating a conference, there will be buttons enabling users to:\n<\/p>\n<ol>\n<li>Sign in on TrueConf Server (if you authorize beforehand, you will not have to do it when using the add-on).<\/li>\n<li>Get information about the add-on.<\/li>\n<\/ol>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-17.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-17.png\" alt=\"\" width=\"148\" height=\"108\" class=\"aligncenter size-full wp-image-25391\" loading=\"lazy\" title=\"\"><\/a><\/p>\n<h2>Using the web version of the add-on<\/h2>\n<h3>Create a conference<\/h3>\n<p>To create a conference for an Outlook event, take these steps:<\/p>\n<ol>\n<li>\nGo to the Outlook calendar.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-18.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-18-1024x637.png\" alt=\"\" width=\"1024\" height=\"637\" class=\"aligncenter size-large wp-image-25392\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-18-1024x637.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-18-690x429.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-18-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-18-325x202.png 325w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-18.png 1484w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>Select the day for your event. To do it, double click on the chosen date.<\/li>\n<li>\nYou will see a window for adding an event. Click on the <b>TrueConf Meeting<\/b> button in the settings menu. If the button is not displayed, check the <a href=\"https:\/\/trueconf.com\/blog\/knowledge-base\/how-outlook-users-can-install-trueconf-add-on.html\" target=\"_blank\" rel=\"noopener\">add-on installation guide<\/a>.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-19.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-19-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25393\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-19-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-19-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-19-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-19-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-19.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nOn the right side, you will see the TrueConf add-on panel. You will need to enter the address of your TrueConf Server if you are using the add-on for the first time.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-20.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-20-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25394\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-20-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-20-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-20-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-20-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-20.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nNext, sign in with your user account.<\/p>\n<div class=\"marked_note marked_note--warning\">\n    As it has been said before, the authorization of users will depend on the server settings. However, at present the web version of the add-on supports only authorization with a login and password.\n<\/div>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-21.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-21-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25395\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-21-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-21-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-21-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-21-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-21.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nSelect the type of a conference.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-22.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-22-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25396\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-22-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-22-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-22-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-22-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-22.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nThe settings menu will open here, you will be able to:<\/p>\n<ul>\n<li>Select the conference mode.<\/li>\n<li>Set a PIN for your conference.<\/li>\n<li>Turn on conference recording.<\/li>\n<li>Adjust connection and device settings for conference participants.<\/li>\n<li>Set guest permissions (when creating a public conference).<\/li>\n<\/ul>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-23.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-23-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25397\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-23-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-23-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-23-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-23-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-23.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<div class=\"marked_note\">\n               In comparison with the desktop version, the web-based add-on offers fewer features. So, here, you will not be able to:<\/p>\n<ul>\n<li>Configure the use of waiting rooms for the participants who will join the meeting.<\/li>\n<li>Select the start type of a conference (in the web version, a virtual room will be always created).<\/li>\n<\/ul><\/div>\n<\/li>\n<li>\nEnter the subject of the event.<\/p>\n<div class=\"marked_note marked_note--warning\">\n    The subject of the event has to be specified; otherwise, a conference cannot be created for the event.\n<\/div>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-24.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-24-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25398\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-24-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-24-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-24-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-24-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-24.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nTo save changes, click on <b>New TrueConf Meeting<\/b>.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-25.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-25-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25399\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-25-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-25-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-25-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-25-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-25.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nYour TrueConf conference will be created and information about it will be added to the Outlook event.<\/p>\n<div class=\"marked_note marked_note--danger\">\n    The description of an event will be fully re-written when a conference is edited\/created. As a result, the text provided in the description will be lost. So, the description of an event should be provided when the conference has already been edited\/created.\n<\/div>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-26.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-26-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25405\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-26-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-26-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-26-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-26-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-26.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>After creating a TrueConf meeting, you will see two buttons for <a href=\"#Conference_editing-2\">editing<\/a> or <a href=\"#Deleting_a_conference-2\">deleting<\/a> the conference in the add-in menu.<\/p>\n<\/li>\n<li>\nClick <b>Save &#038; Close<\/b> to save the event in the Outlook calendar.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-27.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-27-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25406\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-27-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-27-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-27-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-27-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-27.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<\/ol>\n<h3>Conference editing<\/h3>\n<p>After creating a conference, you will be able to edit it if necessary. To do it, take these steps:<\/p>\n<ol>\n<li>\nGo to the Outlook calendar and double-click on the event with the conference you want to edit.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-28-1.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-28-1-1024x637.png\" alt=\"\" width=\"1024\" height=\"637\" class=\"aligncenter size-large wp-image-25421\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-28-1-1024x637.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-28-1-690x429.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-28-1-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-28-1-325x202.png 325w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-28-1.png 1484w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nClick on the <b>TrueConf Meeting<\/b> button in the settings window.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-29.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-29-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25410\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-29-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-29-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-29-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-29-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-29.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>On the right side, you will see the TrueConf add-on panel. When login information is requested, sign in with your TrueConf Server account.<\/li>\n<li>\nThe conference settings menu will open; here, you can change the required parameters.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-30.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-30-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25411\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-30-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-30-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-30-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-30-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-30.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nWhen you have done editing the conference, click on the <b>Update<\/b> button.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-31.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-31-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25412\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-31-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-31-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-31-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-31-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-31.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nClick <b>Save &#038; Close<\/b> to save changes in the event.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-32.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-32-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25413\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-32-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-32-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-32-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-32-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-32.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<\/ol>\n<h3>Deleting a conference<\/h3>\n<p>The conference you created can also be deleted. To do it, take the following steps:<\/p>\n<ol>\n<li>Go to the conference in the selected event as it is described in the 1-3 steps for <a href=\"#Conference_editing-2\">editing the event<\/a>.<\/li>\n<li>\nClick on the <b>Delete<\/b> button in the add-on menu.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-33.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-33-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25414\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-33-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-33-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-33-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-33-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-33.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n       <\/li>\n<li>\nClick on the <b>Delete<\/b> button in the dialogue window.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-34.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-34-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25415\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-34-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-34-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-34-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-34-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-34.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<li>\nYour conference will be deleted from the event and from the video conferencing server.<\/p>\n<div class=\"marked_note marked_note--warning\">\n    If a conference is deleted, the description of an Outlook event will be fully cleared.\n<\/div>\n<\/li>\n<li>\nClick <b>Save &#038; Close<\/b>, to exit.<\/p>\n<p><a href=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-35.png\" data-rel=\"lightbox-gallery-a71bNFkH\" data-rl_title=\"\" data-rl_caption=\"\" title=\"\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" src=\"https:\/\/trueconf.com\/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-35-1024x638.png\" alt=\"\" width=\"1024\" height=\"638\" class=\"aligncenter size-large wp-image-25416\" loading=\"lazy\" title=\"\" srcset=\"https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-35-1024x638.png 1024w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-35-690x430.png 690w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-35-768x478.png 768w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-35-324x202.png 324w, https:\/\/trueconf.com/blog\/wp-content\/uploads\/2022\/11\/trueconf-outlook-addin-user-en-35.png 1485w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a>\n        <\/li>\n<\/ol>\n<div class=\"marked_note marked_note--warning\">Please note that if you have only deleted the Outlook event, the conference created for this event will remain on TrueConf Server.<\/div>\n","protected":false},"excerpt":{"rendered":"<p>TrueConf developed the Outlook add-on which makes it possible to create conferences right in the mail client UI. There are desktop and web-based versions of this add-on. They differ in terms of their features, UI, and installation method. The desktop version offers more features and unlike the web version, it enables users to: Create conferences [&hellip;]<\/p>\n","protected":false},"author":45,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[260],"tags":[208,237],"class_list":["post-22167","post","type-post","status-publish","format-standard","hentry","category-knowledge-base","tag-conference-scheduling","tag-integration-with-it-services","wpautop"],"_links":{"self":[{"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/posts\/22167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/users\/45"}],"replies":[{"embeddable":true,"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/comments?post=22167"}],"version-history":[{"count":36,"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/posts\/22167\/revisions"}],"predecessor-version":[{"id":25583,"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/posts\/22167\/revisions\/25583"}],"wp:attachment":[{"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/media?parent=22167"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/categories?post=22167"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/trueconf.com/blog\/wp-json\/wp\/v2\/tags?post=22167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}