{"id":20450,"date":"2024-08-28T18:00:50","date_gmt":"2024-08-28T15:00:50","guid":{"rendered":"https:\/\/trueconf.com/blog\/?p=20450"},"modified":"2026-02-24T13:30:23","modified_gmt":"2026-02-24T10:30:23","slug":"how-to-secure-your-webinars-with-trueconf","status":"publish","type":"post","link":"https:\/\/trueconf.com/blog\/knowledge-base\/how-to-secure-your-webinars-with-trueconf","title":{"rendered":"How to Secure Your Webinars with TrueConf"},"content":{"rendered":"

TrueConf Server<\/a> is one of the few video conferencing and collaboration platforms that enable you to host 4K UltraHD<\/a> webinars<\/a>. Users can join webinars<\/a> from Windows, Linux, macOS, Android and iOS devices or from their browsers.<\/p>\n

Read our guide on how to organize webinars<\/a> to learn more about public conferences and their features.<\/div>\n

This article describes how to make your webinars more secure.<\/p>\n

General recommendations<\/h2>\n

1. Use up-to-date software<\/h3>\n

TrueConf keeps improving its products by adding new features and making conferences more secure. Please make sure that you are using the latest versions of TrueConf Server and TrueConf client app before hosting your webinar.<\/p>\n

To have full control over the webinar, the conference owner and moderators are highly recommended to join from their client applications.<\/p>\n

You can download TrueConf\u2019s latest updates on our website:<\/p>\n

Download TrueConf Server<\/a><\/div>\n
Download TrueConf Client App<\/a><\/div>\n

If you are a TrueConf Server administrator, you can check its version after authorization in the control panel (check the lower part of the web page).<\/span><\/p>\n

\"\"<\/a>Checking TrueConf Server version in the control panel<\/em><\/p>\n

\"\"<\/a>Checking TrueConf Server version on the guest page<\/i><\/p>\n

Go to Settings \u2192 About<\/strong> to check your client app version:<\/p>\n

\"\"<\/a><\/p>\n

2. Protect your meeting with a password or PIN<\/h3>\n

With the help of PIN you can further restrict access to a conference for those participants who got a link to this event, but were not invited to it. Please note that PIN can be activated only if registration is disabled. You can limit the access to the webinar with a PIN code as an additional security measure. If set, users won\u2019t be able to join the meeting without entering the right password even if they have a conference join link.<\/p>\n

If the meeting is scheduled on the TrueConf Server side, ask your administrator to set a PIN code and send it to you.<\/p>\n

When scheduling the meeting in the conference scheduler or from the personal area, go to the Advanced<\/strong> tab and check the Use PIN to enter the conference<\/strong> box to automatically generate a new password. You can also set the password manually: to do it, just enter a new password in the Conference PIN<\/strong> field:<\/p>\n

\"\"<\/a><\/p>\n

3. Set up guest permissions<\/h3>\n

If you would like to improve your meeting security<\/a> and limit your guest permissions (i.e. make sure they can only attend your meeting and act as passive listeners), you can use corresponding settings beforehand. By preventing guests from sharing their audio and video or sending messages during the webinar, you can protect other attendees from unwanted audio remarks, messages, images and GIF animations.<\/p>\n

If an administrator<\/a> schedules the webinar on the server side in advance, you could ask your admin to make sure guests can\u2019t share audio and video.<\/p>\n

If you schedule the conference in your personal area<\/a> or in the TrueConf client app, you can enable these restrictions yourself. To do it, open the Advanced<\/strong> tab and disable all guest permissions (Allow to send audio<\/strong> <\/b>and Allow to send video<\/strong> boxes) when creating the meeting.
\n\"\"<\/a><\/p>\n

4. Do not share webinar links publicly to mitigate risks<\/h3>\n

To avoid unwanted users, be careful when sharing your webinar links on public resources, e.g., social media or forums.\u202fPublic\u202fposting of the meeting links\u202fis known to compromise meeting security.<\/p>\n

<\/h2>\n

How to restrict the list of webinar participants beforehand<\/h2>\n

Set mandatory registration for your webinar. In this way you will make sure that:<\/p>\n